How the government contract identifier is formed

From our article you will learn:

The government contract identifier (GCI) is a unique digital code consisting of letters and numbers. It contains encrypted information about the document. Compiled by the territorial body of the Federal Treasury or the customer. Assigned when a government contract is entered into the register on the website of the Unified Information System (UIS). Indicated as a separate line in the invoice, contained in the contract number and UIS. Regulated by Federal Law No. 44. Using the code, the customer controls the monetary transactions of the contractors who carry out the order.

Formation rules

The procedure for the formation of IGK with treasury support is enshrined in Treasury Order No. 2n dated 01/09/2020.
The regulations also provide a decoding of the IGK - state contract identifier, or code for identifying state contracts (clause 2 of Order 2n). It is used to monitor and analyze the execution and settlements under a specific contract. In addition to treasury support, the identifier of the state contract for the state defense order is used (Article 6.1 275-FZ of December 29, 2012). The code is indicated in contracts concluded between customers under the State Defense Order, main contractors and contractors. The identification code is indicated in all settlement and reporting documents.

Order No. 2n stipulates how many numbers are in the IGK: information about a government contract is encrypted with twenty digits of digital and alphabetic value when financed from the federal budget. For government contracts, the encoding is created by the customer - a federal budgetary or autonomous institution. For agreements, the code is created by the GRBS or the territorial body of the FC.

If funding is provided from the local budget, the structure of the GCI consists of 25 indicators of digital and letter values. Here's how the code is generated:

• for government contracts - the customer, out of 25 indicators;
• for agreements on the provision of subsidies - TOFK, of 25 digits;
• for a capital investment agreement - TOFK, of 25 digits.

An exception is a major repair contract: the code is generated by the customer or TOFK from 20 digits.

Here are instructions on how to generate a contract identification code in 2021 and the planning year 2021–2022:

1. For all government contracts, with the exception of contracts from the local budget: the first 19 digits (digit 1–19) are the corresponding digits of the unique registry entry number, and 9–27 digits if the contract contains a state secret. The 20th digit is 0 for ordinary government contracts, 1 for contracts with state secrets.
2. For contracts financed from the local budget: 1–19 is a unique registry entry number, 20–22 is a unique three-digit code of 3–5 digits of an analytical code (also known as a goal code), 23–24 digits are the code of the main target activity articles of national projects and target programs, category 25 is 0 for contracts of recipients of local budget funds and 4 for budgetary and autonomous institutions.
3. For contracts for major repairs: digits 1–18 are the unique number of the registry entry of contracts for major repairs; in digits 19–20 the alphabetic symbols KR are placed.

Use free instructions from ConsultantPlus experts to correctly generate an identifier.

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Operation type codes

How to determine which transaction type code to indicate when making a payment?

The list of codes for types of currency transactions is divided into groups (the conditional numbering of the group is determined by the first two digits of the transaction type code) depending on the subject of the agreement on the basis of which the payment is made and/or the economic nature of the payment: for example, payment for goods, payment for services, purchase of real estate , sale of securities, payment of wages, payment of a fine or tax): Groups 01 and 02 - conversion transactions of residents and non-residents in non-cash form Groups 10 and 11 - payments for goods exported from the Russian Federation or imported into the Russian Federation (export / import of goods) Groups 12 and 13 - payments for goods without import into the Russian Federation or export from the Russian Federation Groups 20 and 21 - payments for services, work, information and results of intellectual activity, exclusive rights to them, for rent (export / import) Groups 22 and 23 - payments under mixed type contracts

Group 30 - payments for real estate Group 32 - payments under agreements for assignment of claims and debt transfer Group 35 - other payments related to foreign trade activities Groups 40 and 41 - provision of credits and loans Groups 42 and 43 - repayments of loans and borrowings and interest on them Group 50 - payments for shares, units, contributions to property Groups 51 and 52 - purchase and sale of securities Group 55 - fulfillment of obligations under securities Group 56 - payments for transactions with derivative financial instruments Group 57 - payments under property trust management agreements 58 group - payments under agreements on brokerage services 59 group - payments under agreements on the provision of clearing services 60 group - transfers of non-residents (to each other or to oneself) 61 group - transfers of residents (to each other or to oneself) 70 group - non-trading transactions (taxes, wages, pensions, charitable assistance, etc.) Group 80 - operations (residents and non-residents) under agreements with an authorized bank (under letters of credit, loan agreements, payment of bank commissions under a cash settlement service agreement, etc.) 90 group - other foreign exchange transactions.

The currency transaction type code also depends on the direction of the payment (who pays whom: a resident to a non-resident or a non-resident to a resident (see the Recipient and Payer columns in the table below)), as well as on the features of the calculations.

List of transaction type codes (KVO)

Example

A resident client makes an advance payment under an import contract for the sale and purchase of goods (import of goods is the import of goods into the Russian Federation).

1. It is necessary to determine the group of the transaction type code corresponding to the type of agreement (in our case, this is group 11 “Settlements between residents and non-residents when carrying out foreign trade activities related to the importation of goods into the territory of the Russian Federation, including aircraft, sea vessels, inland navigation vessels and space objects "
2. After this, understand who is making the payment - determine the payer (in our case, this is a resident).
3. Then it is necessary to determine the features (conditions) of settlements stipulated by the contract (payment upon delivery or in advance) (in our case, this is an advance payment-prepayment).
4. Now you can determine the currency transaction code (in our case it turns out to be KVVO 11100).

The full formulations of codes for types of transactions are contained in the List of codes for types of transactions of residents and non-residents, which is Appendix 1 to Bank of Russia Instruction No. 181-I dated August 16, 2017.

How is the identifier for the state defense order formed?

The identifier for the state defense order is formed according to special rules (clause 13 of article 3 275-FZ). Customers assign it themselves. The code consists of 25 digits. The structure of the IGK for state defense orders is as follows:

• 1–2 digits - the last two digits of the year the agreement was concluded;
• 3–4 digits - the last two digits of the year of expiration;
• 5–7 is the customer identification code from the GRBS encoding according to the budget classification;
• 8 — information about the procurement method (example: for an open competition, indicate 1);
• 9–12 — serial number of the contract;
• 13 - type of product price under the state defense order: 1 - indicative (to be specified), 2 - fixed, 3 - cost-reimbursing;
• 14–25 - digital encoding. Each customer creates this code independently, according to internal rules and regulations.

The identifier is valid throughout the entire term of the agreement.

How to generate a government contract identifier

The code is assigned after the document is created in the contract register and is valid for the entire duration of the contractual obligations. This is what the code encrypts:

• identification number of the organization acting as the customer;
• method of procurement;
• year of entry into force of the obligations between the customer and the contractor;
• year of execution of the government contract;
• type of price applied;
• sequential number assigned by using continuous numbering for all government contracts and agreements concluded in the current reporting period (year).

But where to look at the identifier of a government contract - in the general information of the government contract card in the Register of Contracts of the Unified Information System.

Do not confuse the concepts of government contract identifier and procurement identification number. This is the difference between the IGK and the IKZ: the IGK consists of 20 or 25 digits, and the IKZ consists of 36. The procurement identifier is used to connect a specific tender with the schedule, procurement documentation and notice.

How to find IGK

Step-by-step instructions on where to view the contract registry number in the UIS (Unified Information System):

Step 1. Go to the official website of the government procurement portal.

Step 2. Find the contracts section in the context menu, then “Register of contracts”.

Step 3. Indicate in the search bar the main details of the tender - the object of the order, the cost or the name of the contractor. View the code in the government contract card.

Example of identifier formation

Order 2n specifies how to find out the identifier of the state contract of the IGK (clause “a” clause 6, clause “a” clause 9 of the Procedure):

1. Check ranks 1–19 in the customer’s register of government contracts.
2. View ranks 9–27 in the register of agreements containing state secrets.

The register of government contracts is identified as follows (clause “b” clause 6, clause “b” clause 9 of Order 2n):

• 0 - for the register of agreements concluded by customers (institutions indicate 4);
• 1 - for agreements with state secrets (institutions indicate 5).

Here's how a unique contract number is formed using the example of a regular agreement (without state secrets) with treasury support for target funds:

An example of generating an identifier for treasury support

20201873000710000000.

IGK in invoices

Such a code is established for each government contract concluded within the framework of 44-FZ (Article 6.1 275-FZ). Assignment of IGK has become mandatory for customer organizations since 2021. It is unique and is used for only one agreement. The main purpose of its introduction is additional control over the movement of budget funds.

IMPORTANT!

In Federal Law-56 of 04/03/2017 and art. 169 of the Tax Code of the Russian Federation states what the IGK is in the invoice for payment - the code of the government contract when issuing an invoice. The code must be indicated in payment documents. This applies to all budget customers and all types of invoices: regular, advance and adjustment.

IGK in the invoice is a unique identification code assigned to a government contract, which is indicated in the invoice for the supply of goods, works, services, agreements on the provision of subsidies from the federal budget to a legal entity, budget investments, contributions to the authorized capital. For other organizations, filling out the coding in the invoice is not necessary. Enter the IGK according to 44-FZ:

• in the contract;
• additional agreements;
• payment cards;
• settlement documents;
• documents on acceptance of goods, works, services, with the exception of those government contracts that contain information about state secrets.

Still have questions? ConsultantPlus experts discussed how to indicate IGK in an invoice. Use these instructions for free.

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Explanations on the topic

About the author of this article

Polina GoltsovaLawyer My initial specialty was lawyer, legal consultant. For the first two years of practical activity, she worked in the general legal department of the organization, where she provided comprehensive legal support to the employer’s activities.

However, since 2013, government procurement has become the main focus of my practical activity. I worked in the contract services of several large budgetary institutions at the federal and regional levels and a commercial organization whose activities are related to government procurement. She was involved in legal support of government procurement, contractual and claims work, represented the interests of employers in arbitration courts and the Federal Antimonopoly Service.

For the last three years I have been creating legal content, writing popular articles on current issues of law enforcement for several information portals.

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• 2021.11.15Customer documentsInstructions for the purchase of furniture under 44-FZ
• 2021.10.28 Bank guarantees All changes in 44-FZ for 2021 and 2022: tables by month
• 2021.10.18 Procurement control Instructions for drawing up an order for the appointment of a contract manager

Where to indicate on the invoice

The identifier in the invoice is filled in for government contracts:

• to fulfill state defense orders;
• with treasury support;
• when concluding a contract or agreement on providing an institution with subsidies from the federal budget, budget investments, and contributions to the authorized capital.

In 2021, the invoice form was updated: field No. 8 was added, which indicates the identifier of the government contract, agreement, agreement, if any. Here is an example of how to fill out an invoice with IGK.