Electronic signature for customs clearance - EDS

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A company definitely needs an electronic signature if it wants to submit documents to customs remotely. With an electronic digital signature, you will formalize the import and export of goods, submit reports, and provide information on cargo online.

What electronic signature is needed for customs?

For documents on foreign economic activity (FEA), including customs declarations, Law dated August 3, 2018 N 289-FZ “On Customs Regulation of the Russian Federation” allows the use of only a qualified electronic signature (CES). But even if a legal entity or individual entrepreneur already has it, customs requires a separate one.

To work in the state system of the Federal Customs Service (FCS), an electronic digital signature must meet special requirements:

• the signature certificate is recorded strictly on a protected medium (Rutoken);
• the signature contains identifiers (OID) for working in customs information systems;
• the certificate must be non-exportable.

Minimum DOCUMENTS – maximum possibilities

To apply for an electronic signature for customs, legal entities and individual businessmen will need:

• Passport + SNILS of the manager (specialist) in whose name the certificate will be issued
• Scan of certificates of registration of individual entrepreneurs/LLCs and registration with the Federal Tax Service
• Power of attorney for an authorized representative receiving electronic signature for you (for legal entities only).

If consultation is needed, company employees will be able to help. We provide consultations in Moscow and the regions on all related issues and guarantee the quality of services. Choose professionals so as not to overpay and get an important tool for your work.

Call the Center’s specialists or 8 (800) 222-72-02 throughout Russia for free

What documents does customs accept electronically?

An electronic signature can be used not only for declaration. Customs accepts electronically:

• permits;
• documents on the placement and storage of goods in temporary storage warehouses;
• accompanying documentation;
• transit declarations;
• preliminary information;
• statistical form;
• SEZ reports.

Each declarant who formalizes customs operations in the FCS information systems must have his own electronic signature.

Electronic declaration procedure

Customs clearance of cargo under the client’s digital signature is carried out according to the following algorithm:

• Preparation of documents and their translation into XML format.
• The materials are sent to the declarant.
• The service begins the customs clearance procedure.
• Electronic documents are transmitted to the customs service.
• Checking the declaration with assignment of a unique number or refusal if an error is detected.
• Inspection of cargo if necessary.
• The final stage of verification of the ED with the assignment of the status “Issue permitted”.
• Making adjustments to the electronic declaration, if necessary.

LLC "TECHNO-VED" in this procedure:

• represents the interests of the client;
• fills out all forms;
• provides prompt answers to questions that arise from the customs authority during the ED inspection.

Where to get an electronic signature

Moscow

Moscow

You can obtain a qualified electronic signature at the office or our partners in the region. The signature will be made within an hour. Or you can submit an online application. The manager will check the application and then invite you to the office to receive an electronic signature.

You can order delivery of an electronic signature to your home or office. Our specialist, trained and certified according to FSB requirements, will bring the digital signature without allowing it to be compromised.

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Customs clearance of goods

Legal entities who prefer to independently interact with the customs service have the right to receive an electronic digital signature. The presence of an electronic signature indicates that the transfer of information about the declared goods occurs from the person to whom they belong.

TECHNO-VED LLC provides customs clearance services to persons who have an electronic signature. To conclude an agreement, the client must provide documents certified by the seal and signature of the manager. The full list of documentation and deadlines for its submission are negotiated individually.

To clarify the cost of the service and details of the procedure, call tel. or order a call. We will promptly contact you and resolve all issues.

New rules will affect certification centers

Currently, commercial certification centers (CAs) are issuing digital signatures for everyone who needs it, which must undergo re-accreditation by July 1, 2021.

Not all CAs will be able to remain “in service” due to stricter requirements: The minimum amount of CA’s own funds has been increased from 7 million to 1 billion rubles, the amount of CA’s insurance funds has been increased from 30 million to 100 million rubles, accreditation is provided for 3 year, and not for 5 years as before, and if the accreditation of a CA is terminated early, it will be able to receive a new one only after 3 years.

Also, for employees and authorized representatives of the CA, civil, administrative and, in some cases, criminal liability is provided for failure to fulfill the obligations established by the legislation on electronic signatures.

It is important to know whether your usual CA has passed accreditation according to the new requirements. The list of accredited CAs will become available in the second half of 2021 on the Ministry of Digital Development website .

If your CA is re-accredited, the digital signature issued by it can be used until the end of 2021 or the validity period of such digital signature (depending on which event happens first). In the meantime, by January 1, 2022, you will need to slowly obtain a free CEP from the Federal Tax Service Center. This applies to legal entities, entrepreneurs and notaries.

For individuals, an electronic signature issued by a center that has passed re-accreditation will remain valid in 2022 until such electronic signature expires completely.

Astral-ET is a reliable electronic signature for various business needs. From signing electronic documents to submitting reports, from labeling to working with state portals and electronic trading platforms. Fast signature release within one day, paperless renewal, wide range of tariffs.

Registration procedure

When registering goods under the digital signature of a customs representative, all responsibility lies with him. Unscrupulous attitude towards declaration entails penalties from the Federal Customs Service of the Russian Federation, and systematic violation of customs legislation will lead to deprivation of a license and exclusion from the register of customs representatives.

Representatives are aware of their responsibility to the law and the client, therefore they perform their duties at a high professional level.

It is the importer's responsibility to provide reliable information about the cargo. Otherwise, the customs representative, after paying a fine, has the right to compensation for losses and expenses from the unscrupulous client.

The importer must have a good reputation and be trusted by the customs representative in order to receive all the benefits of registration under his digital signature.

Is there a difference in which certification center to receive the digital signature?

Each customs representative (broker) uses software from different manufacturers to submit declarations to customs authorities. For example, Eride.ru uses the “Foreign Economic Activity Monitor” program from . If you receive an electronic signature for customs clearance from, then your company is automatically assigned a foreign trade participant identifier, which is used in the Sigma-Soft system.

If you choose a customs representative (broker) working with the program from Sigma-Soft, but receive a signature in another certification center, then you will need to additionally obtain a foreign trade participant identifier compatible with the Sigma-Soft system. Check with your broker which certification center recommends obtaining an electronic digital signature for customs clearance. Or ask your broker to obtain an ID for compatibility with their software.

Stages of work of a customs representative

The work of customs clearance specialists is as follows:

• Selection of HS codes for the entire batch of goods.
• Calculation of customs duties and fees.
• Filling out customs declarations.
• Control of payment of fees and charges.
• Providing electronic documents certified with the digital signature of the customs representative to the customs service.
• Informing the importer about the release of goods.
• If there are comments from the customs authority, he will suggest the best legal way to resolve the issue and coordinate further actions with the cargo owner.

Fill out a request for the service, we will contact you as soon as possible and answer all your questions.

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Who is a customs broker/representative?

Customs broker is an outdated common name for companies that carry out customs clearance of the customer’s cargo and represent it in various control and supervision authorities.
Customs representative is a modern, generally accepted term denoting a company that, in addition to customs clearance, provides a wide range of services: assistance in certification of goods, outsourcing of foreign trade activities and other services that are necessary for the import/export of goods.

The customs code still contains the term “customs broker”, which is equivalent to “customs representative”:

A customs broker (representative) is an intermediary who carries out customs operations on behalf and on behalf of the declarant or another person who is granted the right to carry out customs operations in accordance with the Labor Code of the Russian Federation.

Definition from the “Customs Code of the Eurasian Economic Union”

The procedure for obtaining an electronic signature for customs for legal entities

In order to receive customs electronic services, it is necessary to obtain an electronic signature in one of the certification centers with which the Federal Customs Service has concluded relevant agreements.

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The list of such organizations can be studied on the website of the departmental customs certification center at the address: //vuc.customs.ru, by finding the tab “Certification centers that have entered into agreements with SVUTSTO” in the main menu.

The Federal Customs Service has its own departmental certification center, however, by virtue of clause 8 of Regulation No. 2187, the departmental CA enters into agreements with third parties (accredited certification centers) who have the right to issue digital signatures on behalf of the departmental CA.

To obtain an electronic signature for electronic interaction with customs authorities, you must:

1. Select a CA from the list presented on the above website of the departmental certification center.
2. You can submit an Application, which is required by virtue of clause 13 of Regulation No. 2187. The application form can be submitted.
3. Fill out the Application and attach the necessary documents to it, which include: constituent document; extract from the Unified State Register of Legal Entities; tax registration certificate; power of attorney (if the Application is filled out by a representative).
4. Attach a storage medium (flash card) to the Application. If the card is not attached, the key will be issued on a floppy disk, which is not very convenient.
5. The application, documents, flash card are transferred to the authorized CA, where the Application is certified.
6. After the digital signature is ready, it is issued to the applicant based on the original Application. The applicant signs in a special journal that the digital signature has been received.

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Thus, the digital signature for customs can be used exclusively for interaction with this authority and is not used in other areas. Obtaining an electronic digital signature is quite simple. To do this, you need to follow the 6 simple steps listed above.

How much does a signature cost?

Expert opinion

Alexandra Stepanova

Digital signature selection consultant

EDS for customs declaration will cost, on average, 2 – 4 thousand rubles (relevant for individual entrepreneurs and legal entities). Additionally you may need to pay:

• production of USB root token;
• license for CryptoPro software (it is required to use the certificate on a PC);
• information consultation (these are the same services of a certification center).

If we take into account the entire above set, then an electronic digital signature for the Federal Customs Service will cost 8 – 12 thousand rubles.

The signature is valid for 12 months, after which it must be reissued . There will be no need to re-make the USB key, so everything will be much cheaper (especially if you previously purchased a perpetual license for CryptoPro, but using this particular software is not necessary). In principle, you can apply for a reissue of your digital signature earlier, but the old key will be deactivated.

What is it and why is it needed

According to Federal Law No. 63, an electronic digital signature (EDS) is information in electronic form that is used to identify the person signing other information. In other words, an electronic signature is a digital document requisite, the equivalent of a regular handwritten signature.

In a general sense, when verified, an electronic signature must meet several requirements:

• provide the opportunity to view the contents of the document;
• track changes made to the document;
• identify the person who signed the document.