Payment order 2021: sample, form, form

To pay taxes, fees, insurance premiums, and transfer salaries to an accountant, it is important to fill out each field of the payment order correctly in 2021. Moreover, each column of the payment slip has its own conventional number (code). In this article we provide a sample payment order 2021 with codes (numbers) in the table Moreover, from 2021 there are several very important changes when filling out payment forms.

Changes in tax bills from 01/01/2021

From 01/01/2021, Treasury bank accounts in divisions of the settlement network of the Central Bank of the Russian Federation will change. The Federal Tax Service reported this in letter No. KCH-4-8/ [email protected] dated 10/08/2020.
The Federal Tax Service has been instructed to inform taxpayers how to correctly fill out details of treasury accounts in payment orders for tax transfers from January 1. The recipient's bank account number is part of the single treasury account (UTA) and is one of the required payment details. It is indicated in field 15.

To determine the updated account of their Federal Tax Service, taxpayers must use the table in which the Federal Tax Service indicated for territorial divisions:

BIC;
name of the recipient's bank;
account number as part of the Unified Tax Code;
recipient's account number (treasury account number);
number of the current bank account of the Treasury authority.

The transition period for transferring the Federal Tax Service to new accounts will last until 04/30/2021. At this time, both existing accounts in 2021 and new ones will work. Transferring to old accounts during this period is not an error.

Payment term and purpose

Fields 19 “Payment Date” and 20 “Purpose of Payment” are filled in only in cases where this is directly provided for by the instructions of the Bank of Russia (Appendix 1 to the Bank of Russia Regulation No. 383-P dated June 19, 2012).

Thus, in orders for taxes and contributions they are left blank. From 06/01/2020, in field 20 you need to enter the code of the type of income when making payments to employees (for wages, benefits, etc.).

Read more about the new codes in salary payments here.

Codes “TR”, “PR”, “AR” and “AP” have been abolished

The Ministry of Finance of Russia, by Order No. 199n dated September 14, 2020, amended the Rules for filling out payment slips, approved by Order of the Ministry of Finance No. 107n. In accordance with the new requirements, taxpayers, when paying off debts at the request of the tax authority to pay taxes (fees, insurance contributions), must indicate in field 106 of the payment slip (basis of payment) not the codes “TR”, “AP”, “PR” and “AR”, and the new code is “ZD”.

At the same time, the rules for filling out field 108 (document number) have been changed. It should now indicate:

number of the tax authority's request for payment of tax (fees, insurance contributions) (TR);
number of the decision to suspend collection (PR);
number of the decision to prosecute for committing a tax offense or to refuse to prosecute for committing a tax offense (AP);
number of the executive document and the enforcement proceedings initiated on the basis of it (AP).

The new rules are effective from 01/01/2021.

We remind you that from July 1, the rules for filling out payment slips for settlements with employees have changed! Use free instructions from ConsultantPlus experts to understand and correct the templates.

Amount of payment

There are 2 fields to indicate the amount in the payment:

6 - the amount is written in words. This field must be filled in on paper orders. The amount is indicated from the beginning of the line with a capital letter, while the word “ruble” in the corresponding case is not abbreviated. Kopecks are given in numbers; the word “kopek” in the corresponding case is also not abbreviated. If the amount is expressed in whole rubles, then kopecks may not be indicated.
7 - it indicates the amount in numbers. In paper payments, rubles are separated from kopecks by a dash “-”. If the amount is in whole rubles, then kopecks can be omitted; in this case, the payment amount and the equal sign “=” are given. In an electronic order, the amount is entered in bank format.

Legal basis

Let's look at a few fundamental documents.

The unified form of payment was approved by the Regulation of the Central Bank of the Russian Federation No. 383-P dated June 19, 2012 “On the rules for transferring funds.”
At the same time, there is Order of the Ministry of Finance No. 107n dated October 12, 2013, which establishes the rules for filling out orders for the payment of funds to the budget system.
The latest issued was Order of the Ministry of Finance of Russia No. 58n dated 04/05/2017, amending Order No. 107n.

We will use the norms of these three documents. At the end of the article there is a payment order; you can download the form (Word) by clicking on the “Download” button.

What happens if the payment form is filled out incorrectly?

If you make a mistake in one of the columns of the payment order, or fill out the document incorrectly, the payment will be classified as “unclarified” receipts. According to the Federal Tax Service of the Russian Federation, as of August 1, 2021, the amount of such lost funds already amounted to 104.1 million rubles. That's why it's so important to follow the new rules.

Errors will require additional time to clarify, and may also lead to the accrual of penalties, arrears, and (as a result) suspension of transactions on the organization’s accounts. Or vice versa - you will have to pay the tax again using the correct details in order to avoid sanctions, and an overpayment will result. New forms for offset or refund of overpayments are described here.

Payment form and its details

This is what an unfilled payment order form looks like. It has the designation “OKUD 0401060”.

You can print it out (a sample of filling out a payment order in 2021 in Word format is available at the bottom of the page) and provide the necessary data yourself. It is allowed to prepare a payment order online, for example, using a special service of the Federal Tax Service or accounting programs. Whatever method the payer uses, the filling rules will not change. The only thing is that the programs fill in some of the details automatically, which significantly speeds up the process.

To make it easier to understand the order in which each field is filled out, it is assigned a number. This is a sample of payment order fields in 2020:

From the titles of some lines it is clear what to write. For example, it is obvious where to put the date and type of payment in the 2020 payment order. And look for a decoding of all the information in the Regulations of the Central Bank of the Russian Federation No. 383-P.

Step-by-step instructions for filling out a payment order

The payer must indicate:

your name and the name of the recipient;
date of document preparation;
account numbers and certain codes that will make it clear who transferred the funds, how much and for what.

Let's look at some fields in detail.

Fields 3, 4, 5 : number (in accordance with the internal numbering of payment documents), date, type of payment (possibly bank code).

In fields 6 and 7 indicate the amounts that the payer sends to pay taxes or pay for goods, in words and then in numbers. The words “ruble” and “kopecks” in the required form should not be abbreviated.

Examples of correct entries for fields 6 and 7:
in words: fifteen thousand two hundred and forty rubles, in numbers: 15,240.00; in words: three hundred eighty rubles 35 kopecks, in numbers: 380-35.

In the details of codes 11 and 14, it is necessary to use the “BIC of Russia Directory”. Its current version is available on a separate page of the Central Bank of the Russian Federation. Errors in the BIC will lead to stuck payments, since cash settlement centers will not be able to identify the recipient. In some cases, users may see a return code of 40 on the payment order.

Field 21 is intended for the payer to specify the order of debiting funds from his bank account from 1 to 5. It must always be filled out, even if there is enough money in the account to carry out all operations. Based on Article 855 of the Civil Code of the Russian Federation, the payer indicates the corresponding value:

1 - when paying compensation for harm, alimony;
2 - when paying severance pay to employees and remuneration to authors;
3 - when transferring funds for salaries, taxes, fees and insurance premiums;
4 - upon satisfaction of other monetary claims under executive documents;
5 - for other payments, including payments for goods or services, when fulfilling obligations on the basis of instructions from the tax authorities (see Letter of the Federal Tax Service of Russia No. GD-4-8/12408 dated July 11, 2016).

Field 22 in the 2021 payment order is used to indicate the unique payment identifier (UPI). This is a code of 20–25 digits, which is generated by the recipient of funds taking into account the rules provided for in Appendix 12 to Bank of Russia Regulation No. 383-P. The UIP is transferred to the payer upon signing the contract. If you do not indicate it or indicate it incorrectly, the bank has the right to reject the payment.

Note that the UIP is formed only in two cases: when it is provided for by law and when requirements for the payment of income to the budget are formed. If it is not there, a UIN is written down instead - a unique accrual identifier. This is stated in paragraph 12 of Appendix No. 2 of Order of the Ministry of Finance No. 107n. If there is no such number, you must enter “0”.

Details 24 “Purpose of payment” must contain information that makes it easy to identify what the money is being sent to. The same field specifies whether VAT is included in the payment amount.

Example entries:
To pay for services under contract No. 110 dated January 22, 2018. Without VAT.
Advance payment for office equipment under contract No. 120 dated January 23, 2018. NDS is not appearing.
Additional payment under supply agreement No. 100 dated February 17, 2018. Incl. VAT (18%) 7654-32.

If VAT is indicated at mixed rates, you may not specify the tax rate.

IMPORTANT!

Fields 101, 104–109 must be filled out only in case of payment of taxes, fees, and other obligatory payments to the budget system.

To generate a payment order to the tax office, you must indicate the payer status in field 101. Persons performing duties to pay taxes and fees for other payers must indicate in the details the 101 code provided for their category.

We described in detail how to fill out field 101 in a separate article.

Below is the beginning of the table with status codes (Appendix No. 5 to Order of the Ministry of Finance No. 107n dated October 12, 2013), the entire table is available for download at the end of the article.

In the details of fields 102 and 103, indicate the checkpoint of the payer (individual entrepreneurs put “0”) and the recipient (the Federal Tax Service code where the payment is sent). Current information is available on the department’s website in the section “Address and payment details of your inspection.” If errors are made in the 9-digit codes, the payment will be sent to the list of unknowns, and the bank will refuse to accept it. This is stated in Order of the Ministry of Finance of Russia No. 125n dated December 18, 2013.

Field 104 is intended for BCC (budget classification code) of a tax or contribution. They change frequently, so you need to monitor information from the Ministry of Finance. Current codes are available in Order of the Ministry of Finance of Russia No. 65n dated July 1, 2013.

Detail 105 requires the indication of OKTMO at the payer's address. Check the code using the online service “Find out OKTMO”, developed by the Federal Tax Service.

Field 106 (payment basis). The following values correspond to it:

“0” - if the value zero (“0”) is indicated in detail 106 of the order to transfer funds, the tax authorities, if it is impossible to clearly identify the payment, independently attribute the received funds to one of the above payment grounds, guided by the legislation on taxes and fees;
“TP” - if the amount is paid for the current period;
“ZD” - when the payer repays the debt;
“TR” - in case of debt repayment at the request of the Federal Tax Service or the Social Insurance Fund;
“AP” - if the payer repays the debt according to the inspection report without receiving the demand;
“BF” - the payment is made by an individual - a bank client from his account;
“RS” - the overdue debt is repaid;
“OT” - payment is drawn up to pay off deferred debt;
“RT” - the amount is used to pay off the restructured debt;
“PB” - the debtor repays the debt during bankruptcy proceedings;
“PR” - the amount is used to pay off debts suspended for collection;
“AR” - the payer pays according to the writ of execution;
“IN” - the person pays the investment tax credit;
“TL” - the founder (participant) or owner of the debtor’s property, another third party repays the debt during the bankruptcy case;
“ZT” - the payment is sent to pay off the current debt in the bankruptcy case.

Field 107 specifies the period for which the payment is made, in the format XX.YY.YYYY. The first two characters are always letters:

"MS" - month;
"KV" - quarter;
"PL" - half a year;
"GD" - year.

The next two characters are always numbers that indicate the reporting period: month (01 to 12), half-year (01/02) or year (00). The combination “YYYY” is always replaced by the year.

Examples of correct entries:
MS.06.2018 - when making monthly personal income tax payments;
KV.01.2018 - when paying VAT for the first quarter of 2021;
GD.00.2017 - if the individual entrepreneur pays contributions to pension insurance.

When payment is made at the request of regulatory authorities, the date specified in the request document is indicated. If the payer makes a payment according to an inspection report or writ of execution, he puts “0”.

We wrote in detail about filling out field 107 in the article “Tax period in a payment order, or How to fill out field 107.”

Detail 108 is filled in if there is a payment basis document, for example, a writ of execution. Then simply indicate the number. If a business entity pays the current amount of tax, fee or contribution, it indicates “0”.

Field 109 also indicates the date from the payment basis document: inspection report, demand, executive documents.

How to fill out a payment order for a third party

In November 2021, it became possible to pay taxes and fees for another person. But for this it is important to fill out the payment form correctly. The actual payer is required to provide information about himself only in the following fields:

name of the payer (detail 8);
purpose of payment (detail 24) - first, TIN and KPP through two slashes (//), then information about who should actually pay and for what.

All other data must be obtained and entered for the payer for whom the required amount of tax, fee or contribution is being paid.

Errors that may result in you having to pay twice

All inaccuracies made when preparing a payment slip are divided into two types:

The errors did not affect the payer's obligation to pay the tax or fee.
Mistakes due to which money was not received into the budget. According to paragraphs. 4 clause 4 of Article 45 of the Tax Code of the Russian Federation, non-payment is caused by the incorrect name of the recipient’s bank and the incorrect Federal Treasury account to which the funds are transferred. All other inaccuracies are not considered critical.

Payment order, form

Sample of filling out a payment order in 2021 for deposit

insurance premiums for compulsory health insurance

Table with numbers and names of fields

Additional nuances

Typically, the payment form must be drawn up in 4 copies:

The 1st is used when writing off at the payer’s bank and ends up in bank daily documents;
The 2nd is used to credit funds to the recipient’s account in his bank, stored in the documents of the day of the recipient’s bank;
3rd confirms the bank transaction, attached to the recipient's account statement (at his bank);
The 4th with the bank’s stamp is returned to the payer as confirmation of acceptance of the payment for execution.

NOTE! The bank will accept the payment, even if there is not enough money on the payer’s account. But the order will be executed only if there are enough funds for this.

If the payer contacts the bank for information about how his payment order is being executed, he should receive an answer on the next business day.